Guidelines for Preparing Camera-Ready Version of Your Paper
for the VL/HCC '04 Proceedings
Preparing your Camera-Ready Document
Your paper should be in standard IEEE Conference Proceedings format. Use
the following templates to ensure that your paper is in the proper
format. Even if you think your paper is in the correct format, please
double-check it against one of these templates, as some of the papers
reviewed by the program committee were not in the proper format.
Please take care to fix the margins of
your paper according to the A4 size, without modifying the width and
height of the columns, nor the space in between.
Please carefully proofread your camera-ready version, and please take
your reviewers' comments and suggestions into account. This will ensure
that the papers in the proceedings are of the highest possible quality.
Should you need additional pages, you can buy black and white pages for 40EUR each
and color pages for 80EUR each.
Generating IEEE-Compliant PDF
You are required to upload to our server an Adobe Portable Document
Format (PDF) version of your paper for final publication both in the
printed proceedings, and in the IEEE Explore electronic database. Your
camera-ready PDF file must comply with the minimum standards of the IEEE
Computer Society. In order to ensure that your PDF file complies with
those standards, we highly recommend that you use Adobe Acrobat to
produce your camera-ready PDF version. Below are links to "job options"
files for a variety of Adobe Acrobat verions:
Use these instructions to install the job options on
If you do not have access to Adobe Acrobat, then we recommend that you
first generate PostScript, and then use the free Ghostview software to
convert your PostScript document to conformant PDF. Use this Author's Guide to PDF
to help you choose the correct settings.
An important note to authors: The IEEE Computer Society's minimum
standards call for a print quality of 300 dots per inch (dpi). 300 dpi
leads to relatively small files, and is therefore a suitable resolution
for electronic documents. However, you may find 300 dpi to be too low a
resolution for your printed paper. If this is the case, we invite you to
submit a second, higher-resolution PDF version of your paper that we
will use to generate your paper in the printed proceedings. To produce a
higher-resolution version of your paper, change the following settings:
Our server is set up to store two versions of your paper: an "IEEE
compliant" (low resolution) version and a "high resolution" version. You
can upload each version of your paper using the corresponding buttons.
- ColorImageResolution should be set to 600, instead of 300
- GrayImageResolution should be set to 600, instead of 300
- MonoImageResolution should be set to 1200, instead of 600.
Signing and Returning Copyright Form
All authors of papers that appear in IEEE-sponsored conference
proceedings must sign a copyright release form. You can access this form
in various formats from www.ieee.org/about/documentation/copyright/ .
Please fax your completed form to +39 06 8419188 by June 21,
Entering your Paper Information into the VL/HCC Database
You will need to enter your paper into the bibliography page for
this conference series. To do so, simply go to the page at:
and click on the "web form" link to enter your paper. The deadline
is the same as for the camera-ready copy, registration, abstract, etc.,
namely June 21.
This is a requirement for full papers, but posters are also welcome
in the bibliography, as are any others of your papers that have
appeared elsewhere that are relevant to these topics.